Gear checkout and job profitability for small production companies
Your cameras live in a spreadsheet, your quotes live in email threads, and nobody can say whether the last shoot actually made money. FullVue puts gear checkout, shoot scheduling, quotes, crew hours, and invoicing in one system — so the business side of your production company takes hours a week, not days.
The stack most small production companies are running
If you're a 3-to-10 person shop, your operations probably look like this: gear tracked in a spreadsheet — or in Cheqroom at around $184 per admin per month just for checkout. Quotes assembled in email, approved with a "sounds good" reply you hope holds up when the scope shifts. Crew hours living in a notes app, never reconciled against the project, so overtime and extra shoot days quietly eat the margin. And invoices going out weeks after delivery, because pulling the actuals together is a chore nobody wants.
None of those tools talk to each other. That's the actual problem — not any one of them.
What FullVue covers
FullVue is operations software. For a production company, that means:
- Gear checkout. Every body, lens, and light gets a record. Check gear out to a crew member for a shoot and back in when it returns; overdue gear shows up on your dashboard. If you also rent gear out, customers can reserve online themselves, and damage charges flow straight onto their invoice.
- Shoots as jobs. Each production is a job with its own tasks, scheduled days, materials, and crew time — planned on a calendar, costed as it happens.
- Quotes clients sign from their phone. Send a link; the client signs it with no login and no DocuSign subscription on either end. When they sign, the job can be created automatically with the tasks carried over.
- Crew time that lands on the project. Crew clock in against real work, so you can see quoted versus actual per shoot — the number that tells you which clients are worth keeping.
- Invoicing without the lag. Invoice from actuals the day you deliver, and send invoices and bills to QuickBooks Online so your books stay where your accountant likes them.
- Crew comms in the same system. Tether is built-in team chat — channels, attachments, voice notes — so shoot-day logistics stop living in six group texts. Clients get a portal for their quotes, jobs, and invoices, and two-way text messaging with opt-in consent handled for you.
What FullVue is not
FullVue is not a creative tool, and we'd rather tell you that now than after a demo. There are no call sheets, no shot lists, no media review or frame-accurate comments, and no crew-booking marketplace. If StudioBinder runs your pre-production or Frame.io runs your review cycle, keep them — they're good at what they do. FullVue replaces the layer underneath: the spreadsheets, email quotes, and untracked hours that decide whether the work is profitable.
Who builds it, what it costs
FullVue is built by Foundational Technologies, a veteran-owned software company in Appleton, Wisconsin. Our first customer — a Wisconsin manufacturer — has run their operation on it since 2023. Support is answered by the people who built it — replies within one business day.
Pricing is by team size, in five-employee brackets — no per-seat licenses, no add-on stacking. The Core system starts at $1,500 per year, and you add only the modules you'll use. Base prices are on the pricing page.
Questions owners actually ask
Is FullVue a replacement for StudioBinder or Frame.io?
No. FullVue handles the business side — gear checkout, quotes, scheduling, crew hours, and invoicing. It doesn't do call sheets, shot lists, or media review. Most shops that use FullVue would run it alongside their creative tools, in place of the spreadsheets and email that currently hold the business together.
Can my crew check out gear from their phones?
Yes. FullVue runs in any phone browser, and there's an Android app. Gear can be checked out to a crew member and checked back in from wherever the case gets opened, and the dashboard shows what's still out.
How does pricing work for a small crew?
You pick the modules you need — Core plus, say, gear checkout, quoting, and invoicing — and the price steps in five-employee brackets. Adding one shooter inside your bracket doesn't change your bill; the price moves only when your headcount crosses into the next bracket. Annual billing is the listed rate; monthly billing runs about 12.5% more. Base prices are published on the pricing page.
See it with your own workflow
Tell us how you quote, run work, and bill today — we'll walk the same loop through FullVue and you can judge the fit yourself.